Printcore: AI Print MIS & Shop Management Software

How Printcore uses AI

Not a chatbot. Your shop's memory, working on every quote.

A general chatbot knows a little about everything and nothing about your shop. Printcore's AI works from your own materials, machines, costs and job history, and it does the work inside the system instead of handing you text to copy.

How a general AI chatbot compares with the AI built into Printcore
Question	General chatbot	Printcore
What it knows	The public internet, up to the day it was trained.	Your materials, machines, labor rates and every job you've finished.
Pricing a job	Writes a number that sounds right. Sometimes it's confidently wrong.	Your own calculators do the math from your costs. The AI checks the result against similar jobs you've already done.
When it isn't sure	Often guesses anyway.	Shows how confident it is and how many past jobs it compared. With no history yet, it says so.
The next day	Forgets the conversation. You explain your shop all over again.	Every quote, job and timestamp is saved and used on the next one.
What you get	Text to copy and paste into another program.	A quote that becomes the job, the schedule, the shipping label and the invoice.
Over time	The same answers it gives everyone else.	Time estimates correct themselves after every job (patent pending), so your quotes fit your floor.
Your data	Depends on the app and your account settings.	Not used to train AI models. Industry benchmarking is opt-in and shares only anonymized averages.

Straight answers to the usual worries.

Will it make up prices?

No. Your prices come from your own calculators, materials and production costs. The AI's job is to check them: it compares each quote with similar jobs you've done and, once a customer has a few jobs on record, with what that customer usually pays. It tells you how many jobs it looked at, and when there's no history it says so instead of guessing.

Will it replace my estimator?

It replaces the retyping, not the person. The AI drafts the quote from the customer's email; your team checks it, changes whatever they want and decides when it goes out. The people who know your shop stay in charge. They just stop doing data entry.

Where does my data go?

Your job history prices your quotes and nobody else's. The AI runs on business AI services, including Claude from Anthropic, under terms that don't let them train their models on your data. Industry benchmarking is opt-in and only shares anonymized averages, and you can export everything to CSV at any time.

Do I have to learn to write prompts?

No. There's no blank chat box to figure out. The AI is built into the screens you already use: paste an email into a quote, open a job, run a report. When you'd rather just ask, type a plain question like “which customers am I underpricing?”

AI at every step, from the first email to the invoice.

RequestReads the customer's email, pasted text or voice note, pulls out sizes, quantities, materials and due dates, and matches the customer.
QuoteSends each item to the right calculator, matches your stock materials and checks the price against similar past jobs.
ProofChecks artwork for low resolution, the wrong color mode and missing bleed before your customer sees it.
ProductionBreaks the job into operations, routes them to the right machines and estimates each step from how long it really took last time.
Ship & billThe same record becomes the shipping label and the invoice. Nothing gets typed twice.
LearnEvery finished job sharpens the next quote and schedule. Reports answer questions like “which machine is holding everything up?”

See each part of the product

AI Quote and production scheduling are part of Pro. AI reports come with every plan, and the 30-day trial includes everything.

The product

Everything from the first email to the invoice.

Quoting, buying out, production and the back office in one system, so nothing gets typed twice.

Quotes that price themselves from your costs

Forward a customer email, paste a message or just describe the job. Printcore pulls out each item, size and quantity, matches it to your materials and runs it through the right calculator. Before you send it, the price is checked against what you've charged for similar work.

Six calculators: wide format, digital, booklets, wraps, cut vinyl and channel letters
Roll and sheet nesting with rotation, so waste is priced in instead of guessed
Material, ink, labor, equipment and overhead broken out, with your margin on every line
Learns what each customer usually pays once they've had a few jobs with you

Calculators on every plan · AI Quote inbox on Pro

How the AI estimator works (and a free calculator to try) Walkthrough: email to quote

AI Quote screen: three line items pulled from a customer email, each matched to a product preset and priced

New · Company stores

Give each customer their own store.

Staff shirts, uniforms, spirit wear and swag reorders stop being an email thread full of sizes. Your customer's people shop a store with their logo already on every item, and you get one clean job to produce.

See a store, start to finish

Booster club store checkout with the fundraiser amount included and a pay by card button

Company stores, billed to the account

For businesses ordering uniforms, staff shirts and branded gear.

One fixed price per piece, with the logo and decoration built in
Spending limits per person, with over-limit orders sent to the office to approve
Personal invite links, customer sign-in or a single store passcode
Pop-up stores collect orders until they close, then become one job with a combined size grid and a pick list by person

Built inside a working print shop.

Printcore runs every day at Paramount Graphics, our wide-format shop in Cumming, Georgia. The quoting, the schedule and the stores on this page are the same ones we use on our own jobs, so when something slows us down, it gets fixed.

Bruce Campanelli, founder. Nearly 30 years in offset, digital and wide-format production.

Sebastian Triantis, customer relations. He helped test and build Printcore, and he's the person you'll work with as a customer: [email protected]. More about us

Getting started

Quoting on day one.

Start the trial30 days with every feature. No credit card, cancel anytime.
Describe your shopOne sentence, like "sign shop with a Colorado, a Zund and two laminators." The setup assistant builds your stations, materials and pricing defaults in about 15 minutes.
Quote a real jobForward a customer email and send the priced quote the same day.

Pricing

Every plan starts with a free 30-day trial.

Full access during the trial and no credit card to start. Unlimited team members on every plan, with no per-seat fees.

Starter

$299/mo

or $3,200/year billed annually (save $388)

For small shops getting off spreadsheets

All 6 quoting calculators
Unlimited team members
Quote approvals by email
Inventory & supplier catalog
Outsourced work & purchase orders
Apparel & promo catalog with S&S Activewear and SAGE
Standard AI reports: profitability, sales trends, customer insights
All integrations: accounting & CRM via Apideck, shipping via Shippo
CSV export on everything

Start free trial

Pro

$699/mo

or $7,500/year billed annually (save $888)

For shops that want the full system

Everything in Starter
Unlimited customer portals & online approvals
Company stores, billed to the account or paid by card NEW
AI Quote: email, paste & voice quoting
Production autopilot with patent-pending self-correcting estimates
Production AI reports: bottlenecks, estimate accuracy & operator analytics

Start free trial

Enterprise

Custom

Multi-site, franchise & production networks

Everything in Pro
Multi-site management & roles
Onboarding & data migration support
Priority support

Talk to us

Switching from Cyrious Control?Price and migration compared Quoting in a spreadsheet?What changes when anyone can quote Mostly signs?Channel letters, wraps and install Mostly wide format?Nesting the roll before pricing

Questions

Before you start your trial

Do I need a credit card to start the trial?

No. Sign up with an email, name your shop, and you're in. The 30-day trial includes every feature: AI quoting, production, portals, company stores and reports. You only choose a plan if you decide to stay.

How long does setup actually take?

About 15 minutes. The AI Setup Assistant builds your equipment stations from a one-sentence description of your shop, seeds standard print-industry materials and products, and sets regional tax and pricing defaults. You can also paste old invoices or a rate card and the AI imports your historical pricing.

Can my customers order for themselves?

Yes, on the Pro plan. Customers get an online portal for approvals, artwork and order status. You can also open a company store for any customer: their logo already on each item at one fixed price, spending limits and approvals, and orders billed to their account. For teams, schools and fundraisers, a sponsored store lets each person pay by card through your own Stripe account. Card orders carry Stripe's normal processing fee plus a 1% Printcore platform fee.

What does "patent-pending self-correcting estimates" mean?

Every time an operation completes, Printcore compares the actual recorded time against its estimate and applies a correction to future estimates of that operation type. Your quotes and schedules get measurably more accurate the longer you use it, with no time-standard spreadsheets to maintain.

Does it work with QuickBooks? What about my CRM?

Yes, and it's included on every plan. Printcore connects through Apideck to most accounting and CRM packages: QuickBooks Online, Xero, Sage, FreshBooks, NetSuite, Wave, and the major CRMs. It imports historical invoices to power AI pricing suggestions, syncs customers both ways, and creates invoices when jobs complete. Shipping rates and labels come from USPS, UPS, and FedEx via Shippo.

Is my shop's data used to train AI?

No. Printcore's AI runs on business AI services, including Claude from Anthropic, under terms that don't let them train their models on your data. Your job history is used to price your own quotes. Industry benchmarking is opt-in and only ever shares anonymized aggregates.

What happens to my data if I cancel?

It's your data. Export quotes, customers, and reports to CSV at any time during or after your trial. Industry benchmarking is strictly opt-in and only ever shares anonymized aggregates.

Is my team included?

Yes. Add as many team members as you need, with role-based permissions and no per-seat fees. Operators get their own "My Work" view on the production schedule, and every completed operation feeds the patent-pending estimating engine.

From customer email to priced quote in 30 seconds.